Legal Administrative Assistant

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Legal Administrative Assistant
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Office

Legal Administrative Assistant

Company/Department

As a Legal Admin Assistant, you are responsible for supporting Head of Legal and others in the organisation.

Function information

Administration

· General administrative support for the Legal Department

· Organisation of internal and external meetings and presentations

· Travel management (without travel agency)

· Copywriting and translations

· Request for quotation of legal fees from lawyers, creation and follow-up of purchase orders, goods receipts and invoices

· Team Legal mailbox follow-up

· Agendas follow-up

· Centralisation of incoming phone calls

o Legal Support

· Search for and collection of documents in the Electronic filing system to help legal advisors during acquisition/sales processes

· Litigations management:

o Pre-litigations: weekly follow-up of the payment deadlines agreed upon by the Property Managers and tenants

o Litigations: transmission of legal documents to the lawyer, fact finding, follow-up of the proceeding and payment deadlines, periodic transmission of statement of accounts and invoices to our lawyer, maintaining of the database, extraction of reports, scanning of the litigations with the accounting team every 6 weeks

· Contract management: screen contracts and record deadlines in an Access file; yearly reporting to the legal advisers for action

· Administrative support of insurance contracts

Requirements

A colleague with a talent for taking it on and making it happen, enthusiasm for helping others to be successful and a knack for always being a step ahead.

Master’s or Bachelor degree

Experience in Admin Assistancy, preferrably in Real Estate

Loving to collaborate and supporting with different people

Proven planning, organizational and Time Management skills

Interpretation of trends in legislation and preparation of notes on its impact

Strong communication skills : written and oral

Fluent in French and English, Dutch and German are an asset

What are we offering?

Personal growth & challenging work with endless opportunities to realise your ambitions

An informal, dynamic environment with innovative colleagues supporting your endeavours.

An attractive salary and a wide range of benefits!

Sebastiaan Verbruggen

sebastiaan.verbruggen@springprofessional.be

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Dit veld is verplicht!
Dit veld is verplicht!
Dit veld is verplicht!
Dit veld is verplicht!
Dit veld is verplicht!

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